In a busy day, make sure that you block out time to recharge your batteries. Without recharging your batteries you will start to get flat and less productive.
Topic – Make sure your day doesn’t get the best of you
Mentor – Scott Stein
- Getting more things done in less time
- 4 different types of meetings
- Block ‘time out’
Kevin: This morning, we’re going to give you a great insight as to how you can get on top of time and make your time that you put into the business a lot more productive with one simple exercise. Joining me to talk about this, Scott Stein, who is our guest all week. He’s written the book called Leadership Hacks. I suggest you have a look at that. You’ve written a few books, I think, Scott, actually. That’s not the first one, is it?
Scott: Yeah, I have. I have. The one before that was called The Order, which is how do you get your priorities straight. Then I also wrote one called Sell Your Thoughts, and another one called Thought Leadership.
Kevin: Yeah. As well as that, you’re in constant demand as a presenter or a speaker at conferences, covering off on … It’s all around about productivity and time use, isn’t it?
Scott: Yeah. Yeah, it’s really around how can you get more things done in less time. So, it’s not your traditional use a diary system. For example, how do you delegate so your staff get it first and will actually accomplish something? How do you run a team meeting that’s more effective? What can you do to get on top of your technology?
Kevin: When I was browsing around your site, I saw the five different types of meetings that you can have. It really crystallised for me where I’ve been going wrong with meetings all the time by trying to put more than one category into a meeting. Could we just spend a minute or two talking about that?
Scott: Yeah, sure. One of the biggest things, and everybody’s been in a meeting that’s an absolute waste of time. We know that. That’s universal. If you look at the research, we’re having more and more meetings every year. So, there’s something wrong. Why the more meetings, but everybody’s saying it’s a waste of time? What I found when I was researching the book is a couple of things. There’s four different types of team meetings.
Kevin: Four. I thought it was five. Sorry.
Scott: Well, yeah. Yeah, there’s essentially four. Essentially the first one is about a reporting or a check-in meeting. That’s your typical meeting going, all right, where are you up to? What are your listings? What’s the feedback? That’s pretty much a straight standard meeting that a lot of agencies are gonna have. The second meeting is a problem solving meeting, where we’ve got this issue. We’ve got this problem. We need to get a couple people together, and we need to look at solutions. The third one is a decision making meeting, which is we might have done some research. We might have some certain things. We just need to make a bloody decision. We can’t keep talking around in circles. Then the final one is a strategy development meeting, which is not about here and now. It’s not our figures for the month. It’s about what do we need to put in place for our business in the next 12 to 24 months.
Scott: What I find is a lot of agents and a lot of people actually mix up the meetings. They try and do more than one purpose in the same meeting. So, they have a reporting, problem solving, decision meeting where people don’t have all the information, all the facts, but we need to make a decision. It goes around in circles and everybody’s frustrated.
Kevin: Makes a lot of sense. Could we now just talk about the tip that I was gonna give about getting better use of your time? If you find that you’re drained … One of the things, you’re running at such a pace that agents do for long periods of time, is that they actually run out of energy, run out of puff.
Scott: Yeah. I think this is pretty endemic. It’s a cross to numerous industries, but I think the real estate industry gets it even more. Look at the hours that you’re working. It’s not a standard 9:00 to 5:00. There’s meetings at night, when people get home from work. Gets home from work or in the morning. Then you’ve got the weekend activity. What I’m finding is a lot of agents aren’t taking the time to recharge their energy. They’re not blocking time out to go, what am I gonna do just to catch my breath?
Kevin: You don’t have to do it necessarily at the start of the day, although I like to, but you can also do it during the day, can’t you, like around lunchtime? Just go for that walk. Take a break.
Scott: I’ve got a friend of mine who’s a local agent. He’ll do that every lunchtime. He’ll go for a 20 minute walk. He just walks. He’ll have his phone with him, so if he needs to talk, you know talk to somebody, he can, but he gets out of the office, out of the building. It just actually helps him reset and recharge his energy, and I think that’s important. If you’ve had a stressful day, sometimes that energy sticks with you. You’ve just got to get rid of it. That’s one thing that he uses.
Kevin: So, try that today. Try it now. Get up and go for a walk. In fact, what you could do is you could go for a walk while you’re listening to this show every morning. That’ll give you a nice little charge, that’s for sure. Give it a shot. Hey Scott, good talking to ya, mate. We’ll come back, round this series out tomorrow, and of course our guest is Scott Stein. Scott is the author of Leadership Hacks, and we’re helping you with the five key productivity hacks to help you get more out of your day. We’ll talk to you again tomorrow morning, Scott. Thanks for your time.
Scott: Thanks, Kevin.